Google Workspace AI

Gemini built into Google Workspace. Gmail, Docs, Sheets, Meet, Chat. Included in Business and Enterprise plans.

Entry:Included in plan Data:Cloud Best for:Google Workspace users

Use cases

Gmail drafting and summarisation Docs writing and editing Sheets analysis Meet summaries and notes Chat assistance Vids, audio overviews

Pricing model

Gemini features included in Workspace Business and Enterprise. Plans increased 17–22% in 2025. Optional AI Expanded/Ultra add-ons for higher limits.

Business Starter

~$7/user/month

Limited Gemini access

Business Standard

~$14/user/month

Full Gemini in Workspace

Business Plus

~$18–26/user/month

Gemini Advanced, NotebookLM Plus

Enterprise

Custom

Full features

AI Expanded / Ultra

Add-on

Higher usage limits, video, Workspace Studio

Source: Google Workspace AI pricing

Business fit

Pros

Already in Workspace tools
No separate AI app
Gemini Advanced and NotebookLM on higher tiers
Collaboration-native
Included in plan (no separate AI license)

Cons

Workspace price increases in 2025
Tied to Google ecosystem
Add-ons for heavy usage
Data in Google Cloud

When it makes sense: Good for organisations on Google Workspace. Best when you want AI in Gmail, Docs, Sheets without a separate tool. Compare with Microsoft Copilot if choosing platforms.

Data handling

Data in Google Cloud. Workspace has data processing terms. Check for training and residency.

GDPR / compliance: Google Workspace compliance; data processing agreement.

Data sovereignty: Workspace data residency options.

Google Workspace AI data policy

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