Microsoft Copilot

AI built into Microsoft 365. Word, Excel, PowerPoint, Outlook, Teams. Per-user licensing.

Entry:$30/user Data:Partial Best for:Microsoft 365 users

Use cases

Drafting in Word Excel analysis and formulas PowerPoint generation Outlook email drafting Teams meeting summaries Cross-app workflows

Pricing model

Copilot for Microsoft 365: $30/user/month add-on. Bundled in some Business plans. Free Copilot Chat for eligible M365 subscribers (limited).

Copilot Chat (free)

Secure chat, file uploads, web grounding; limited vs paid

Copilot for M365

$30/user/month

Deep integration in Word, Excel, PowerPoint, Outlook, Teams

Business Basic + Copilot

~$36/user/month

Bundled

Business Standard + Copilot

~$42.50/user/month

Bundled

E3/E5 + Copilot

M365 + $30/user

Enterprise; add-on

Copilot for Sales, Service, Finance included in same $30 license.

Source: Microsoft Copilot pricing

Business fit

Pros

Already in tools you use
No separate AI app to adopt
Predictable per-user cost
Enterprise controls, SSO
No training on your data (Business/Enterprise)

Cons

$30/user adds up for large teams
Tied to Microsoft ecosystem
Requires M365 subscription
Feature limits per plan

When it makes sense: Good for organisations already on Microsoft 365. Best when you want AI in Office apps without a separate tool. Compare total M365 + Copilot cost.

Data handling

Microsoft states they do not train on your data. Data stays in your tenant. Encryption at rest and in transit.

GDPR / compliance: Microsoft 365 compliance; EU data residency options.

Data sovereignty: Data residency in M365 regions.

Microsoft Copilot data policy

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