~$7/user/month
Limited Gemini access
Product guide · Platform AI
Google Workspace AI
Gemini built into Google Workspace. Gmail, Docs, Sheets, Meet, Chat. Included in Business and Enterprise plans.
What teams actually use it for
- Gmail drafting and summarisation
- Docs writing and editing
- Sheets analysis
- Meet summaries and notes
- Chat assistance
- Vids, audio overviews
Pricing model
Gemini features included in Workspace Business and Enterprise. Plans increased 17–22% in 2025. Optional AI Expanded/Ultra add-ons for higher limits.
~$14/user/month
Full Gemini in Workspace
~$18–26/user/month
Gemini Advanced, NotebookLM Plus
Custom
Full features
Add-on
Higher usage limits, video, Workspace Studio
What to know before you commit
Pros
- Already in Workspace tools
- No separate AI app
- Gemini Advanced and NotebookLM on higher tiers
- Collaboration-native
- Included in plan (no separate AI license)
Considerations
- Workspace price increases in 2025
- Tied to Google ecosystem
- Add-ons for heavy usage
- Data in Google Cloud
When it makes sense: Good for organisations on Google Workspace. Best when you want AI in Gmail, Docs, Sheets without a separate tool. Compare with Microsoft Copilot if choosing platforms.
Where your data goes
Data in Google Cloud. Workspace has data processing terms. Check for training and residency.
GDPR / compliance. Google Workspace compliance; data processing agreement.
Data sovereignty. Workspace data residency options.
Want a recommendation for your use case?
Every team's fit is different. We'll model cost and ROI across cloud, self-hosted, and hybrid before recommending anything, including this product.